Work Package 4-Material Design


Description of the work package
This Work Package  (WP) was organized by the participation of all partners in the Transnational Meeting hosted by Polytechnic University of Catalonia in Barcelona, Spain on 3-4 September 2019.

Since the structure of each module was completed with the completion of WP 3, the materials were decided to be created by each module creator in the Transnational Meeting (TRM). The Specifications Document  for the activities was prepared by ITU and with the valuable feedback from the output leaders, it was finalized and shared with the project team. This specifications document does not include specifications for VR based materials. VR Specifications Document could be accessed here. A template was also created by ITU in order not to create complications when revising or uploading them.  All the materials prepared were actually on a single template and all the materials could be reached by a hyperlink to the activity.

·      O4 Interactive online materials (UNIVIE)

·      O5 VR-based materials (ITU)

·      O6 Electronic Course Materials (UPC)

·      O7 Assessment Tools (ECL)

·      O8 VR environment (PANDORA AR VR)


In this document, each output will be dealt separately. Each output will be explained with the steps included and the finalized version of the output will be shared. By the completion of this Work-Package, refinement stage followed the piloting of the course with these materials. Therefore, after all the steps taken within this work package, the materials were refined and fine-tuned.

The whole course including the all the completed versions of the outputs within this work package are ready to use for both students and teachers on both the official website of the project (here the document versions of the activities are also shared): and on Moodle platform which is intended for personal use and the activities there are all refined for that use: Other than these platforms, all these materials are also available on the G-Suite drive of the project either as a part of the whole course in a folder and in folders allocated to each output.

O4 Interactive online materials (UNIVIE)

Below, the general specifications provided by University of Vienna for interactive online activities could be seen, these were suggestions focusing on what could be created under the title of Interactive Online Materials:

Interactive online materials include any means of digital teaching and learning materials that support, supplement and reinforce learning. Interactive online materials are used to facilitate the transference of information from one to another and emphasizes the active involvement of the students in their learning process through;


·       Teacher-student interaction

·       Student-student interaction

·       Student-course material interaction




Each module is expected to come with an interactive online resources pack to facilitate student learning by making them active participants. To this end, traditional training materials will be converted into interactive online training resources. This will be in the form of a separate online resources pack to accompany our modules. The activities in this platform could be used in-class or could be assigned as self-study tools.


Below is a list of potential types of interactive activities and course aids (not exhaustive). These are confirmed to be supported by our choice of platform. If you are willing to include other types of interactive materials, please consult with the output leader (UNIVIE) regarding technical requirements.


1.     Tutorials

Each module (or task to be decided) should include an online tutorial with interactive elements. The required specifications (duration/type of interactive elements, instructions etc.) will be outlined by the output leader (UNIVIE).


Helpful tools: 





2.              Gamification elements (optional)

Each module (or task to be decided) should include gamification elements. The required specifications (duration/type of interactive elements, instructions etc.) will be outlined by the output leader (UNIVIE).







Helpful tools: 

Tools for educators




3.              Flashcards & Quizzes (optional)

Explanatory or informed-tutoring feedback that provides context or explanations for why an answer is incorrect and providing hints when necessary if the student is supposed to find the answer after the feedback is provided.


Useful tools:




4.              Creating Storylines (optional)

Students are expected to create storylines to build scenarios and share them and provide feedback to enhance learner engagement.


Useful tools:


5.              E-texts with the hypertexts (optional)

Target vocabulary items presented with definitions, images and pronunciation


6.              Forum

This feature is integrated in the assigned platform. Each module should direct students to actively participate in the forum by use of relevant, engaging discussion topics.


7.              Live polling & testing & instant feedback (optional)


Useful tools: 





Responsibilities of Output Leader:


The leader will be in charge of the successful completion of the output. This involves following responsibilities:

·       Distribution of output tasks among partners

·       Specifications of interactive elements for standardization of all course modules

·       Editing and proofreading the final outcome

·       Ensuring all partners meet the required deadlines for this output


The created materials will be uploaded to the designated platform by the work package leader, ITU and PANDORA AR VR. UNIVIE will be responsible for checking the functionality and usability of those uploaded materials (whether they work effectively, whether they must be replaced by another form of material-i.e. interactive rather than written format etc.) consulting output leaders in cooperation with ITU and PANDORA tech personnel.




All activities were created according to the specifications document and the checklist created by the output leader.


You can visit to see all the activities. On the platform, each module was initiated with a general e-tutorial and each task also started with an e-tutorial video. The materials including the interactive materials were also uploaded on the official web-site of the project:



All the partners contributed to the output according to how the output leader shared the tasks. ITU Alumni Association contributed highly in order to contact the company and plan the video shooting in Turkey.


At the completion of this output, the output leader provided a report for this output:

O4 Progress Report_final


O5 VR-based materials (LEAD:ITU)


VR based materials output went hand in hand with O8-VR Environment. In the syllabus design, each partner decided that specifically the real-life tasks of the modules where the student can interact and practice what s/he learned during the module. A specifications document was created and a sample VR specifications document was provided to all the partners. VR specifications documents were filled and given feedback by the output leader and PANDORA AR VR. An online meeting was held with each partner about their scenarios and these scenarios were revised afterwards. After this step, the storylines were studied and how dialogues should be formatted was provided by PANDORA AR VR. A sample scenario flow was shared with the partners (MODULE 4-TASK 1) in order to clarify what was expected from each partner to complete. Telephone talk scenario from Module 3 was also given as a sample flow diagram and model. The content requirements for Module 4 was also shared and Module 4 was prepared with its features, time scale and feedback.


These documents were not meaningful without face to face interaction and questions and answer sessions with the partners conducted by PANDORA AR VR. According to the feedback taken in each phase, the specifications, the storylines and voice recording (the recordings of Module 1, Module 2 and Module 4 were planned and conducted by ITU and PANDORA AR VR, Module 3 recordings were conducted by Ecole Centrale de Lille but got its feedback from PANDORA AR VR, Module 5 recordings were conducted by Pedagogical University of Krakow and got its feedback from PANDORA AR VR.) were prepared and finalized.


The asset kits created, the VR environment and scenarios produced will be mentioned under the title of O8-VR Environment.


All the partners responsible for the output contributed to the output, this output was led by ITU and got significant help from the company partner in order to achieve a smooth transition to VR environment output.


O6 Electronic Course Materials (Lead: UPC)


This output included creating a teacher’s manual and a workbook. A checklist was created by the output leader for the teacher’s manual, and also a checklist for workbook was also provided. A general guide was provided for each module at the beginning of the teacher’s book.


Both the teacher’s manual, the general guide and the workbook were revised according to the feedback taken from the output leader. All of these were also refined according to the refinement results.


The teacher’s book is accessible on this link on the official website of the project.


The teacher’s book part for each module was also provided on Moodle platform of the course. You can click on the titles below to access these. Each teacher’s book part starts with a general guide to the module and by clicking the titles “general introduction to the module” you can access the guides prepared for each module on the platform.


Module 1 Teacher’s Book

General Introduction to the Module

Module 2 Teacher’s Book

General Introduction to the Module

Module 3 Teacher’s Book

General Introduction to the Module

Module 4 Teacher’s Book

General Introduction to the Module

Module 5 Teacher’s Book

General Introduction to the Module


The workbook created for the whole course could be accessed here. This aggregate workbook was also shared on Moodle. Each workbook activity was also inside the modules prepared on Moodle.


At the completion of this output, the output leader provided a report for this output:

06 Report- UPC


O7 Assessment Materials (Lead: UPC)


The specifications provided by the work pckage leader and the output leader together for this output is shared below:


Each module will end with a progress test (please determine the type of questions to be used) and the course will end with summative test. If your module includes any other assesment task/s, please specify them from the list provided below. The list also includes the suggested grading type for some of the assesment modes. Please, also determine whether the assesment is interactive or not; if it is interactive, please describe it in detail so that it could be realised. Please also specify the assesment type of each assesment (e.g. instant fedback, teacher feedback, peer feedback or self assesment)


·      Multiple-choice

·      Gap filling

·      Matching

·      Guided writing (Grading criteria required)

·      Oral presentation (Grading criteria required)

·      Open-ended questions

·      Cloze test

·      Error correction

·      True/False


The created materials will be uploaded to the designated platform by the work package leader (ITU). ECL will be responsible for checking the functionality and usability of those uploaded materials (whether they work effectively, whether they must be replaced by another form of material-i.e. interactive rather than written format etc.) consulting output leaders in cooperation with ITU tech personnel; creating the summative test to be administered by the completion of all modules and checking the quality and functionality of the mini-quizzes included in the VR environment




Following these specifications, each partner created the assessment in the module which they were responsible for and these were revised after the feedback taken from the output leader. These assessment materials were also refined according to the feedback taken in the refinement period.


On the moodle platform of the course each module also included the platform versions of the progress tests and the summative tests which could be accessed by clicking on the titles below:


Module 1 Progress Tests


Module 1 Summative Tests


Module 2 Progress Tests


Module 2 Summative Tests


Module 3 Progress Tests


Module 3 Summative Tests


Module 4 Progress Tests


Module 4 Summative Tests


Module 5 Progress Tests


Module 5 Summative Tests


These tests could also be accessed on the official web site of the project:


Module 1 Assessment


Module 2 Assessment


Module 3 Assessment


Module 4 Assessment


Module 5 Assessment


The report of the output was also provided by the output leader:

O7 Assesment Progress Report


O8 VR Environment (Lead: PANDORA AR VR)

This output went hand in hand with Output 5- VR materials. This output was completed despite the budget cuts from the exceptional costs required in the project submission. The budget (5000 €)

that was intended to be used to purchase VR equipment (80 VR headsets for each participating institution), the budget (20.000 €) that was intended to purchase 80 mobile phones compatible with VR headsets, the budget (16.000 €) that was intended to be used for VR design, the budget (9.000 €) that was intended to purchase 4 computers compatible for VR headsets). Thus a total 50.000 € was cut which was essential fort his output to be completed.  All these items were significantly required in order to create the VR Environment. Without Virtual Reality Equipment and Virtual Reality Design budget, it was impossible to achieve this output.


However, with our highest intentions to provide our students a Virtual Reality integrated course in all the institutions that could be sustainable and could be used for prospective students, all source codes and the asset kits (thus the environment and the characters for the environment) were prepared. All the voice recordings were also made available which were shared under the title Output 5- VR Materials. By using these assets and the materials prepared under Output 5, every scenario in the project could be finalized, completed and could be ready to use.


The environments created with these assets were also shared with the partners to get the necessary feedback and by getting the feedback from the researchers of the project, environments were refined.


Despite the budget cuts, and although the raw data for all the scenarios were prepared, in order to have solid and ready to use VR scenarios, not only the environment but also the design (for which the budget was cut) of  three scenarios from the modules were prepared as samples.


The scenarios including these environments were shot as videos in action in order to provide viewing. These Virtual Reality Scenarios could be viewed as videos below:










The videos were shared with the partners by the output leader, got the necessary feedback and revised accordingly.


Although this output was not supplemented with VR Equipment budget, it was impossible to imagine a Virtual reality course without Virtual Reality equipment. Therefore, each partner purchased Virtual Reality equipment for the course to be conducted effectively.


With the scenarios, scripts, voice recordings and the asset kits provided, this output was finalized.